Here are 5 essential tips that will help you when planning an event:
1. Budget Wisely
Your budget should reflect your event. For example, if you’re planning the premiere for an indie film with a mostly unknown cast, you probably won’t need to shut down Hollywood Blvd. to unroll a huge red carpet along the block. However, if you’re working on a blockbuster movie premiere, an 8×8 step and repeat banner certainly won’t be enough for all your prestigious guests.
2. Monitor your timeline closely
Your deadline is probably the most important element when it comes to event production. Make sure your schedule is tight and plan ahead so that you have some extra time in case something would run behind. For example, if you order custom step repeat backdrop printing or any other props, be sure they are ready at least a few days early.
3. Anticipate the most common issues
If you’ve been in the business long enough, you probably know that there is always something unexpected occurring at the last minute that needs to be taken care of. While you probably have great problem-solving skills, make a list of the most common issues and have a plan B ready just in case, so that everything will be running smoothly whatever might be coming your way.
4. Trust the event production company you hired
I’m pretty sure you took enough time shopping around and selected the best event production company, based on experience, prices and services. Those guys know what they’re doing and pay a great attention to details. So rather than micromanaging them and turning into a bridezilla-type, just sit back and let them do their work, which will ensure everything runs smoothly and reduce your stress.
5. Don’t forget about coverage
Of course, whether you are organizing a private event or a big Hollywood bash, you want to capture the fun to get coverage. Using your iphone to take pics and videos won’t do the trick. Make sure you have professional photographers and videographers on hand to do this professionally. Also invite the press if needed.
